Nomad Arena builds the digital engine for trading companies — a B2B website and catalogue, international lead generation, AI that handles quotes, orders and documents and a trade CRM and ERP — with one team accountable from first enquiry to paid invoice.
(01)Order to cash
From first enquiry to paid invoice, each stop has a hold-up where time, margin and goodwill leak away. Switch the view to see the same route without the delays.
Hold-upLeads from your site, inbox and trade shows sit unanswered for days.
FixedEvery enquiry lands in one CRM and gets a reply in the buyer’s language.
Hold-upPrices, stock and exchange rates are checked by hand, so quotes take days.
FixedAI drafts the quote from live prices, stock and FX. You approve and send.
Hold-upPurchase orders arrive as PDFs and get retyped into several systems.
FixedOrders are read from email and PDF and created in your ERP.
Hold-upInvoices, packing lists and customs papers bounce around by email.
FixedDocuments are generated from the order, and tracking goes to the customer.
Hold-upInvoices go out late, and nobody chases them until cash runs short.
FixedInvoices go out on dispatch, with polite reminders until they’re paid.
(02)The system
Start with the bottleneck that costs you most, or connect everything at once. Each part hands over to the next — so an enquiry becomes a quote, an order, a shipment and a paid invoice without anyone retyping a thing.
A fast, multilingual website and product catalogue that earns a buyer’s trust before the first call — with specs, certificates and quote requests, plus a portal where dealers reorder on their own.
We find and reach the buyers, distributors and importers you want — through search, LinkedIn, trade directories and targeted outreach — and follow up every trade-show contact before it goes cold.
AI that reads requests, purchase orders and supplier invoices, drafts quotes and replies in any language, and prepares shipping documents — while your team approves anything that touches price, credit or compliance.
A system shaped around how you trade — customers and deals, multi-currency price lists, stock across warehouses, purchasing, shipments with landed cost and receivables — connected to your accounting software.
Strategy and hands-on support for entering new countries — market and pricing research, distributor and agent networks, trade and payment terms, and the KPIs that show it’s working.
(03)AI back office
Three workflows we set up for trading companies. They run inside your inbox, CRM and ERP — and stop for a person whenever price, credit or compliance needs a decision.
Example workflow: a request for quotation arrives by email, AI reads the items and trade terms, prices, stock and exchange rates are checked, a quote is drafted for one-click approval, and it is sent with a follow-up scheduled.
Connected to the software you already run for stock, orders and invoices — no forced migration.
Prices, discounts, credit limits and compliance steps always wait for a person’s yes.
EU hosting options, role-based access and a full audit log of every automated step.
(04)Roadmap
The biggest time sinks go first, then the systems that connect everything, then growth. You always know what’s happening this week, what comes next and what it’s saving you.
We map how enquiries, quotes, orders, shipments and payments move today — and where time and margin leak.
You getProcess map & savings estimate
Quotes, order entry and shipping documents are automated first, with approval steps where you want them.
You getHours back within weeks
CRM, ERP, website and dealer portal share one source of truth for customers, stock, prices and shipments.
You getOne view of the business
Lead generation and market entry open new countries — on a back office that can handle the volume.
You getMonthly growth review
(05)Built for trade
Websites, quotes, emails and price lists in your buyers’ languages and currencies.
We connect to the software you already run — or build the missing pieces around it.
Incoterms, payment terms, EU VAT rules and customs data are part of the workflow, not an afterthought.
Every automated quote, order and document is logged, with approval steps for price and credit.
Role-based access, encryption and EU hosting options for the data your margins depend on.
Website, data, ad accounts and automations stay yours — documented, with zero lock-in.
Who we work with
Faster quotes, fewer stock surprises and margins you can see per deal.
New buyers abroad and a pipeline you can actually forecast.
Dealer portals that take reorders while your team sleeps.
Catalogue, prices and orders kept in sync with your ERP.
Supplier, order and shipment tracking for every client in one place.
(06)FAQ
Something else on your mind? Ask us directly — we usually reply within one business day.
No. We connect the website, CRM and automations to the system you already use for stock, orders and invoicing. Where it can’t connect, we build a sync around it. We only suggest replacing software when it’s clearly holding the business back — and the decision is always yours.
Yes. Modern AI reads emails and PDFs in many layouts and languages. Every document is checked against your SKUs, price lists and rules, and anything unusual — a new product code, a price that doesn’t match — waits for a person to confirm.
You do. Automations prepare the work; your team approves based on rules you set — discount levels, minimum margin, credit limits or new customers. Routine quotes can go out in one click.
Yes. We research the market, build target lists of importers and distributors, and reach them through search ads, LinkedIn, trade directories and email outreach — then follow up trade-show contacts so they turn into conversations.
Automating quotes, order entry and documents usually saves time within the first few weeks. Lead generation brings conversations as soon as campaigns launch, while SEO builds over months. A full CRM and ERP rollout is planned in phases — you’ll get a clear timeline in your proposal.
Websites and systems are fixed-price projects. Lead generation, automation and support run on a clear monthly plan. Ad budgets are paid directly to the platforms, so you always see what is spent. After a free audit call you get a fixed-scope proposal — no hidden fees.
Yes. We work with role-based access, encryption, audit logs and EU hosting options, and give each workflow only the data it needs. We sign a data processing agreement, and everything we build stays yours.
(07)Contact
Book a free 30-minute operations audit. We’ll map where quotes, orders and documents slow you down — and what we would automate first.